Indiana Payroll Tax Forms for Employers
Access the most important Indiana payroll tax forms for employers, all in one place — simple, accurate, and always up to date.
Essential Federal Tax Forms for Employers
Employee Onboarding & Verification
Form I-9
Employment Eligibility Verification: Required to verify the identity and employment authorization of individuals hired for employment in the United States.
Form W-4
Employee’s Withholding Certificate:
Used by employees to indicate their tax situation to their employer.
Form W-9
Request for Taxpayer Identification Number and Certification:
Used to request the correct name and Taxpayer Identification Number (TIN) of the worker.
Payroll & Withholding
Form 941
Employer’s Quarterly Federal Tax Return:
Used to report income taxes, Social Security tax, or Medicare tax withheld from employee’s paychecks.
Form 944
Employer’s Annual Federal Tax Return:
Designed for smaller employers to file annually instead of quarterly.
Form 940
Employer’s Annual Federal Unemployment (FUTA) Tax Return:
Used to report and pay unemployment taxes to the federal government.
Form 945
Annual Return of Withheld Federal Income Tax:
Used to report income tax withheld from non payroll payments.
Year-End Reporting
Form W-2
Wage and Tax Statement:
Reports wages paid to employees and the taxes withheld.
Form W-3
Transmittal of Wage and Tax Statements:
Summarizes and transmits Forms W-2 to the IRS.
Form 1099-NEC
Non Employee Compensation:
Reports payments made to non-employees, such as independent contractors.
Form 1099-MISC
Miscellaneous Income:
Reports various types of income other than wages, salaries, and tips.
Form 1095-C
Employer-Provided Health Insurance Offer and Coverage:
Reports information about health insurance coverage offered to employees.
Additional Forms
Form SS-4
Application for Employer Identification Number (EIN):
Used to apply for an Employer Identification Number.
Form SS-8
Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding: Used to request a determination of a worker’s status as an employee or independent contractor.
Form 4137
Social Security and Medicare Tax on Unreported Tip Income:
Used by employees to report unreported tips.
Form 8919
Uncollected Social Security and Medicare Tax on Wages:
Used by employees to report uncollected Social Security and Medicare taxes.
Form 8959
Additional Medicare Tax:
Used to report Additional Medicare Tax.
For a comprehensive list of employment tax forms, you can visit the IRS’s Employment Tax Forms page:
IRS Employment Tax Forms(irs.gov)
If you need assistance with state-specific forms or have questions about any of these forms, feel free to ask!
Essential Indiana Tax Forms for Employers
Employee Withholding & Reporting
Form WH-1
Indiana Withholding Tax Voucher:
Used to remit monthly or semi-monthly withholding tax payments.
Form WH-3
Annual Withholding Reconciliation:
Summarizes total state and county income taxes withheld during the year.
Form WH-4
Employee’s Withholding Exemption & County Status Certificate:
Completed by employees to determine state and county tax withholding.
Form WH-4AFF
Withholding Tax Waiver for Nonresident Employee:
For nonresident employees claiming exemption from Indiana withholding.
Form WH-4MIL
Annual Nonresident Military Spouse Earned Income Withholding Tax Exemption Form: For military spouses claiming exemption from Indiana withholding.
Form WH-4P
Annuitant’s Request for State Income Tax Withholding: For annuitants requesting state income tax withholding.
Form WH-47
Certificate of Residence: For employees claiming residence in another state.
Form WH-4852
Indiana Substitute for Form W-2 or Form 1099-R: For employees who did not receive a W-2 or 1099-R.
Business Registration & Compliance
Form BT-1
Business Tax Application:
Used to register for various business taxes, including sales and withholding.
Form BT-EX
Business Exemption Application:
For businesses seeking tax exemptions.
Form BT-1C
Application for Consolidated Tax Filing Number:
For businesses wishing to file consolidated tax returns.
Form BC-100
Indiana Business Closure Request:
To close a business account with the DOR.
Form POA-1
Power of Attorney:
For authorizing someone to act on behalf of your business in tax matters.
Form ROC-1
Correct/Change of Responsible Officer Information:
To update responsible officer details with the DOR.
Unemployment Insurance
(SUTA)
Indiana Unemployment Insurance (SUTA) Registration: Register with the Indiana Department of Workforce Development for unemployment insurance.
Form UC-1
Quarterly Wage Report:
Reports wages paid to employees for unemployment insurance purposes.
Form UC-5
Employer’s Contribution Report:
Reports the employer’s contribution to the unemployment insurance fund.
Miscellaneous Forms
Form HRA-1
Health Reimbursement Arrangement Tax Credit Worksheet:
For businesses claiming the health reimbursement arrangement tax credit.
Form TAO
Tax Advocacy Office Procedures and Forms:
Guidelines and forms for businesses seeking assistance from the Tax Advocacy Office.
Form VDA-1
Voluntary Disclosure Agreement:
For businesses seeking to disclose and resolve past tax liabilities.
For a comprehensive list of all business-related tax forms, you can visit the Indiana Department of Revenue’s Business Tax Forms page:
Indiana Business Tax Forms
If you need assistance with state-specific forms or have questions about any of these forms, feel free to ask!
State Employer Tax Resources by State
These state websites provide a range of resources, including employer tax obligations, registration instructions, forms, and filing requirements. If you need specific details for any state, feel free to reach out!
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Want Help Navigating Payroll Compliance?
Let Axiom’s experts guide you through setup, filings, and quarterly reports.
Payroll & Compliance FAQs
What is Form WH-1 used for in Indiana?
Form WH-1 is used to report and remit employee state income tax withholding to the Indiana Department of Revenue. Employers file this form monthly or semi-monthly based on state requirements.
When is Form WH-3 due?
Form WH-3 is due annually by January 31. It summarizes all state income tax withholdings for the prior year and supports the W-2s filed with the state.
What’s the difference between WH-3 and WH-4?
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WH-3: Employer’s annual reconciliation of Indiana state income tax withheld.
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WH-4: Employee’s withholding exemption certificate (Indiana’s version of a W-4), completed at hire or when exemptions change.
Do I need to file UC-1 and UC-5?
Yes. If you have employees in Indiana, you must file:
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UC-1: Quarterly report for unemployment taxes.
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UC-5: Lists employee wages for each quarter.
Both are filed with the Indiana Department of Workforce Development.
Can Axiom HRS file these forms for my business?
Yes. Axiom HRS handles all required payroll tax filings, including WH-1, WH-3, WH-4, UC-1, and UC-5—accurately and on time—so you don’t have to.
