A smooth employee onboarding process quickly engages new team members and instills confidence in your company’s professionalism, demonstrating that your systems and structures are well-organized.

Seamless integration helps new employees become productive and start contributing to your company more quickly. Additionally, providing a high-quality onboarding experience in a professional environment can enhance employee retention rates.

Traditional onboarding processes face several issues, such as an increasing amount of paperwork each year that requires manual data entry. This creates a burden for your HR team, who must manage and organize a large volume of files—a task that can be challenging and time-consuming.

The solution? Adopt today’s top employee onboarding software to streamline and automate the onboarding process, ensuring it is smooth, efficient, and effective.

How Does Employee Onboarding Software Work?

Employee onboarding software functions as a central hub to streamline and automate the process of welcoming new hires into your organization. Here’s a breakdown of how it works:


The onboarding platform can send automated welcome messages and pre-boarding tasks to new hires after they accept your company’s offer. For example, the onboarding solution might facilitate the electronic collection of essential documents such as types of identification or tax forms, storing them securely in an employee database.

Streamlined Workflows

Tools allow your company to create customized onboarding checklists with tasks for new employees to complete during their first few days, weeks, or even months. Assigned automatically, these tasks can be based on the role or department of the new team member. Additionally, the automated workflows can send reminder emails or notifications for upcoming tasks.

Centralized Platform and Document Management

The HR onboarding software acts as a central repository for all onboarding documents, training materials, employee handbook, and company policies. Each new employee can easily access this information at any time, reducing the need for someone to track down physical copies or ask repetitive questions, with e-signatures integrated for a faster and more secure document signing process.

Enhanced Communication and Engagement

Some onboarding systems offer features for communication and collaboration among new employees, HR teams, and managers. The more interactive onboarding experience can include discussion forums, chat functionalities, or internal social media-like tools that foster a sense of community and allow the hires to connect with colleagues and ask questions in a more informal setting through a user-friendly interface.

Progress Tracking and Reporting

The software allows HR professionals and managers to track employee progress as they complete onboarding tasks and training modules. Employees can gain valuable insights into their learning journey with the software identifying any areas where they may need additional support. Reports generated by the software can help your company analyze key metrics like completion rates and identify areas for improvement in your onboarding system.

Benefits of Employee Onboarding Software

Benefits include a more efficient, compliant method to onboard team members, store employee documents, and engage and interact while streamlining workflows and enhancing reporting.

Increased Efficiency

Your company can automate repetitive, time-consuming tasks such as sending welcome emails, collecting new hire information, and scheduling training sessions. HR professionals and managers are now freed up to focus on more strategic onboarding activities like mentorship and relationship building.

Because these onboarding solutions function as a one-stop shop for everything related to onboarding, the centralized platform allows hires to access all necessary documents, training materials, and company information in a single location. Eliminating the need to search through scattered emails or folders saves time and ensures that everyone is on the same page.

Improved Compliance

Onboarding software facilitates the secure collection of electronic signatures on important documents like contracts and non-disclosure agreements. Physical paperwork can be eliminated, and the approval processes can be streamlined.

The software provides a secure and centralized location to store all your onboarding documents containing sensitive employee data, ensuring that they are easily accessible for future reference and audits. So, organizations can more easily comply with legal and regulatory requirements related to employee records.

Enhanced New Hire Experience

Onboarding software allows for personalized communication with hires. Pre-recorded welcome messages and automated emails can be customized to address their specific role or department, and your company can obtain valuable employee feedback.

An employee self-service portal allows the hires to access information and complete tasks independently, empowering them to take ownership of their onboarding journey and learn at their own pace.

Streamlined Onboarding Workflow

The software can automatically assign tasks specific to a new hire’s role or department. This feature eliminates confusion and ensures that everyone involved in the onboarding process understands their responsibilities.

Hiring managers, HR professionals, and new hires can easily monitor the progress of onboarding tasks through the software’s progress-tracking features. The transparency of this system allows for timely intervention if any roadblocks arise.

Better Data and Reporting

Onboarding applications allow your company to track important metrics such as time-to-completion for onboarding tasks, training module completion rates, and new hire satisfaction surveys. Data collected will provide useful insights into the effectiveness of your onboarding program.

Analyzing the data collected through the software allows your company to identify areas where your onboarding process may be lagging and make data-driven decisions for improvement. Tailored onboarding programs provide the opportunity to address unique company needs while streamlining workflows for greater efficiency.

Finding the Best Onboarding Software for Your Company

To choose the right onboarding software for your business, consider your company size, budget, and specific needs. Also, identify onboarding features that are important to you; your list could include ones that most effectively automate workflows and ones that optimally integrate data.

With this understanding in mind, research and compare different software options. At this point, a demo and free trial can be helpful so you can see the software and its onboarding features and benefits in action.

Streamline Your Onboarding Process with Axiom

Axiom’s comprehensive onboarding software tools and customizable templates make the onboarding process easy. From our applicant tracking system to our new hire onboarding tools and much more, our targeted workflows streamline HR processes and administrative tasks alike.

Axiom Human Resource Solutions ranks among the best employee onboarding software in the market today. Your business can enhance employee engagement, conduct performance management, and more while saving time and money. To discuss how our outstanding HR software will help your company, contact our team today.